Executive Assistant to COO (Operations & Technology Focus)
Brooklyn, NY (On-Site)
$80,000 – $100,000
Position Overview
We are seeking a highly capable, proactive Executive Assistant to support the COO of a growing real estate development and property management company.
This role blends high-level administrative execution with operational and technology-driven impact. You will own the day-to-day coordination, communication, and follow-through that keeps the business running smoothly—while also helping improve systems, tools, and long-term operational efficiency.
Key Responsibilities
- Manage scheduling, calendars, and daily coordination for the COO
- Handle ongoing tasks, deadlines, and follow-ups across departments
- Ensure nothing falls through the cracks across day-to-day operations
- Assist with communication, documentation, and internal coordination
- Support projects across development, property management, and internal operations
Technology & Systems
- Identify opportunities to improve workflows through technology
- Work with tools like property management systems, bookkeeping platforms, and internal software
- Help evaluate and implement tools (e.g., e-signature, automation, AI tools)
- Support reporting, data organization, and operational visibility over time
Requirements
- 2+ years of experience in an administrative, operations, or support role
- Strong organizational skills with ability to manage multiple priorities
- Tech-comfortable (quick learner with systems, software, and tools)
- Strong communication skills — clear, professional, and responsive
- High attention to detail and strong follow-through
- Ability to work in a fast-paced, highly collaborative, in-office environment
Email resume to: Ahuva@maiplacement.com
https://jobs.crelate.com/portal/maiplacement/job/5tc7u74e9f3trqdi43odsdosze?crt=1777991472168
