Facilities & Real Estate Operations Coordinator

Facilities & Real Estate Operations Coordinator

Location: Englewood Cliffs, NJ
Compensation: $80,000 Base + Bonus
Schedule: Full-Time | Monday–Friday, 9 AM–5 PM
Reports To: Director of Real Estate

Position Overview

A growing multi-state healthcare organization, is seeking a Facilities & Real Estate Operations Coordinator to support the daily management, maintenance, and operations of its expanding portfolio of clinic locations.

We’re looking for someone with hands-on facilities management experience who understands how to coordinate repairs, manage vendors, resolve property issues, and keep facilities running efficiently.

This role combines facilities operations with real estate administration, working closely with the Director of Real Estate to ensure locations remain functional, well-maintained, and properly supported.

The ideal candidate is organized, resourceful, proactive, and comfortable managing multiple priorities without constant supervision.

What You’ll Own

• Facilities Operations: Coordinate day-to-day maintenance and facility needs across multiple clinic locations, ensuring issues are addressed promptly.

• Vendor & Contractor Management: Communicate with maintenance providers, contractors, landlords, and service vendors to schedule work and ensure timely completion.

• Maintenance & Repairs: Manage service requests involving HVAC, plumbing, electrical, general repairs, and other building-related issues.

• Problem Resolution: Troubleshoot facility-related concerns, prioritize urgent requests, and follow through until issues are resolved.

• Real Estate Administration: Maintain lease documentation, track renewals, critical dates, rent escalations, and other property obligations.

• Operational Coordination: Track maintenance expenses, review invoices, maintain property records, and support facility-related projects.

What We’re Looking For

• 2+ years of facilities management, facilities coordination, or property operations experience.

• Practical experience coordinating building maintenance, repairs, vendors, and service requests.

• Ability to recognize facility problems, coordinate appropriate solutions, and hold vendors accountable.

• Strong organizational skills with the ability to manage multiple locations and competing priorities.

• Comfortable using Excel, Outlook, and property or maintenance tracking systems.

• Strong communication, problem-solving, and follow-through.

Experience supporting multiple commercial properties, medical offices, healthcare facilities, or corporate locations is a plus.

What Success Looks Like

• Maintenance requests are handled promptly and consistently.

• Vendors and contractors deliver reliable service.

• Facility issues are resolved with minimal operational disruption.

• Lease records, property documentation, and deadlines remain organized.

• The Director of Real Estate has dependable operational support across the property portfolio.

Benefits

Medical, dental, and vision insurance, paid time off, paid sick leave, 401(k) with company match, and professional development opportunities, subject to eligibility.

Email Resume: Joel@maiplacement.com

Apply Online:

https://jobs.crelate.com/portal/maiplacement/job/s9wz4puhfrbcdqi55bdiy8du8h?crt=1793730175267

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